Books By Rachel V2 (SID 1142734)

Accurate bookkeeping is essential to your organization’s long-term viability. Experienced, affordable, and reliable, we serve a variety of NPO's from home-based startups to small and medium-sized organizations with employees. When you outsource your bookkeeping services to us you get one on one personalized service and state of the art technology and payroll software.

If you’re just starting a nonprofit, we’ll set up reporting and recordkeeping systems that make it easy for you to keep track of where your money is going. If you’ve been operating for a while, but need help cleaning up your books, we’ll work with you to streamline your bookkeeping systems and set up a system of checks and balances.

But the best reason to use our bookkeeping services? You’ll have more time to focus on running your organization and growing its impact.

Bookkeeping Services for Small Organizations

Accounts payable (entry, bill paying)
Accounts receivable (entry, invoicing, deposits, collection)
Bank Reconciliations
Grant Tracking & Restricted Funds
Bookkeeping clean up
General ledger
Tax forms (1099s, 1096)
Payroll processing
Outsourced bookkeeping

If you manage a small to medium-sized nonprofit organization with more than a few employees, you already know that payroll is complicated. It seems like every year a new piece of federal, state, or local legislation related to payroll is passed that you need to comply with.

If you’re just starting out, you may only have a few employees to worry about. You might be able to handle payroll on your own, but wouldn’t your time be better spent on developing new programs or services for your nonprofit organization?

When you outsource your payroll responsibilities to us you get a dedicated payroll specialist who works with you throughout the entire payroll process. There’s no need for you to hire an in-house specialist or maintain a payroll system. We also stay on top of legislation affecting payroll compliance, so you don’t need to.

Here's what we do for you:

Accounts payable (entry, bill paying)
Accounts receivable (entry, invoicing, deposits, collection)
Bank Reconciliations
Grant Tracking & Restricted Funds
Bookkeeping clean up
General ledger
Tax forms (1099s, 1096)
Payroll processing
Outsourced bookkeeping

Behind every nonprofit is a network of donors and vendors who help keep the mission moving. But managing pledges, tracking grant restrictions, and juggling payment deadlines shouldn’t fall on your shoulders.

Whether you’re hosting pop-up clinics, coordinating tutoring programs, or distributing community aid, your focus should be on serving people, not managing spreadsheets and due dates.

Books by Rachel offers donor and vendor support services that bring clarity and organization to your financial systems. We know how vital it is to honor every donor's intent and pay every bill on time. When you work with us, you get a trusted bookkeeping partner who treats your mission like our own.

Here's what we handle for you:

Donor Pledge Tracking
Grant and Restriction Classification
Accounts Receivable
Accounts Payable
Monthly Reporting
Audit-Ready Records

Your organization runs on data from donor activity to grant balances, program spending, and more. But numbers alone don’t tell the story. You need clear, meaningful reporting that helps you make confident decisions and communicate your impact.

Unfortunately, standard financial reports don’t always cut it. Nonprofit accounting is layered and complex, and your board, funders, and staff each need different kinds of insight. That’s where we come in.

At Books by Rachel, we specialize in nonprofit bookkeeping and we know what you need to stay compliant, transparent, and in control. We don’t believe in one-size-fits-all. Instead, we collaborate with you to create custom reports and dashboards that reflect your mission, funding structure, and operational needs.

Here's what we handle for you:

Custom Financial Reports
Board-Ready Summaries
Grant-Specific Monitoring
Budget vs. Actual Reports
Custom Dashboards
Weekly or Monthly Status Emails

Balanced Books Peaceful Mind

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